UT Dallas > Event Planning Guide > Planning Process > Events Equipment Inventory

Events Equipment Inventory

What Is Available

Facilities Management and the University Events team has a select inventory of equipment available for staff and faculty use at events held on campus. Student organizations must have approval from an RUO (responsible university official) before borrowing equipment. Below is a list of the available inventory. To request equipment for your event, complete a Facilities Management Work Request Form as well as a SERA form and specify the event details (set-up/breakdown times, quantity, floor-plan, etc.). Please note that some equipment may require additional approval from the University Events team as noted below.

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60″ Round Table

Size: 60” round x 30” tall
Color: Grey
Floor length linen size needed: 120” round
Capacity: Seats 8 comfortably, can seat 10 chairs for a tighter fit
Inventory Quantity: 128

6′ Rectangular Table

Size: 6’ wide x 30” deep x 30” tall
Color: Grey
Floor length linen size needed: 90” x 132”
Capacity: Seats 2 chairs across comfortably, 3 for a tight fit
Use: Commonly used for registration tables
Inventory Quantity: 125

6′ Classroom Table

Size: 6’ wide x 18” deep x 30” tall
Color: Grey
Floor length linen size needed: 72” x 120”
Capacity: Seats 2 chairs across comfortably, 3 for a tight fit
Use: Commonly used for classroom style seating
Inventory Quantity: 88

Mighty Lite Grey Folding Chair

Color: Grey
Inventory Quantity: 700
Preferred to be used inside only

Palmer Tan Folding Chair

Color: Tan
Inventory Quantity: 200
May be used inside or outside

Cocktail Tables

Size: 36” round
Height: 2 options available

Low: 30” tall
Tall: 42” tall

Color: Grey
Floor length linen size needed:

Low: 90” round drape / 108” round sashed
Tall: 120” round drape / 132” round sashed

Use: Commonly used for cocktail-style seating
Inventory Quantity: You may only reserve 12 tables at a time

*Approval from the University Events team required to reserve. To reserve, include cocktail table needs in SERA form with event dates and location alongside submitting your Facilities Management Work Request Form.

Staging

Inventory quantity: (4) 6’ x 8’ x 16” tall stage pieces
Steps: (1) without railing / (1) with railing
Black skirting: available with each stage piece to go around front of stage
Stage Surface:

Grey carpet for indoor use
Black surface for outdoor use

*Approval from the University Events team required to reserve. To reserve, include staging needs in SERA form with event dates and location alongside submitting your Facilities Management Work Request Form.

Curb Ramp

Inventory quantity: 1
Size: 48” x 36”
Weight Capacity: 5,300 lbs
Use: To create wheelchair accessible curbs

*Approval from the University Events team required to reserve. To reserve, include ramp needs in SERA form with event dates and location alongside submitting your Facilities Management Work Request Form.

Stanchions

Inventory quantity: 30
Use: For crowd control and managing people flow.

*Approval from the University Events team required to reserve. To reserve, include specific stanchion needs in SERA form with event dates and location prior to submitting your Facilities Management Work Request Form.

Notes

Inventory is subject to change.
Items listed above are for on-campus use only.
All equipment must be reserved by a UTD staff or faculty member via the SERA form. Students are not permitted to reserve equipment and must have a staff or faculty member reserve on their behalf.
If your event is held in the Davidson-Gundy Alumni Center, the available equipment may be different than what is listed above. Contact your event coordinator at the DGAC for more information.